The Call for Papers and Labs is now open and closes at 23:59 GMT on 25 October.

Before proposing a paper or a lab, please read the conference theme, the rules below, and then browse the list of panels.

Rules

Please note that an individual cannot present more than once - but they may also convene one lab session, roundtable or panel and be a discussant in a lab session, roundtable or panel (in other words, each role can be taken on once). One may make several proposals (the software allows it), but we would urge colleagues not to do that, as so much time gets lost in the subsequent chasing for withdrawals.

Below the 'Propose a paper' button on each panel page there is a statement as to how many papers have been proposed to that panel to-date, something that may aid in deciding in which panel a paper may have a better chance of acceptance. Obviously that's not guaranteed, but it's worth taking a look at these statements and working the odds.

Roundtables

Not all roundtables are open to contributions (there will be no link for proposing a paper at the bottom of a closed panel's page), but some do take in contributions for short presentations/provocations. Do pay attention to the format of the panel you are proposing your contribution to, and make sure you understand the requirements of alternative panel formats. If in doubt of what is expected of you, email the panel convenors via the link/secure mailer on the panel page.

Proposing a paper

Paper proposals must consist of:

  • a paper title
  • the name/s and email address/es of author/s
  • a short abstract of fewer than 300 characters
  • a long abstract of fewer than 250 words

All proposals must be made via the online form, not by email. There is a 'propose a paper' link beneath the long abstract of each panel page. Go to the panel page you are interested in and then click on this proposal link to make your proposal directly to that panel.

On submission of the proposal, the proposing author (but not the co-authors) will receive an automated email confirming receipt. If you do not receive this email, please first check the Login environment - Cocoa (see toolbar above right) to see if your proposal is there. If it is, it simply means your confirmation email got spammed/lost; if it is not, you will need to re-submit, as for some reason the process was not completed. Co-authors cannot be added/removed nor can papers be withdrawn by the proposers themselves – for that, please email admin(at)aasconf.org

Proposals will be marked as pending until the end of the Call for Papers (23:59 GMT on 25 October). Convenors will then be asked to make their decisions over the papers proposed to their panel by 3 November and to communicate those to the proposers, marking them up in the login environment (Cocoa).

 

BROWSE THE PANELS

 

Transfer process

Papers which are neither accepted nor rejected, but marked for 'transfer', will be given the opportunity to be re-housed into other panels. The conference organisers will contact the authors of the proposals set to transfer and ask them to modify their abstracts to fit another panel of their choosing. We will advise them to target panels containing fewer than the allowed maximum (10), which are thus able to include a few more.

The authors will then inform us of two panels they would like to apply to (in order of preference). We then forward the title, short and long abstracts to the convenors and ask them to consider the proposal. If the first panel rejects the proposal, we contact the second choice. Transfers which get rejected by both panels will then be set to 'rejected'.

Call for Labs

The Call for Labs is open and will close with the Call for Papers at 23:59 GMT on 25 October.

Laboratories are conceptualized as practical events containing collective research activities, guided interactions and free-format exchanges. Labs can be curated and proposed by individuals or groups. Labs will be designed as interactive, reflexive sessions that prioritise exploration, rather than the discussion of already established research results.

This means that labs do not take in named, pre-selected contributions the way panels have papers, but it is possible to limit the number of participants through pre-registration.

Labs can be used to tackle practical problems, to re-evaluate concepts, to find new theoretical and political directions, or to understand emergent cultural dynamics. All lab proposals must list the practical requirements of the lab at the end of the long abstract: specifications for required space, materials, max number of participants etc.

 

PROPOSE A LAB

 

Useful information for later in this process

Editing your paper

Paper authors can use the login link in the left-hand menu to edit their proposals.

Pre-circulation of papers

RAI has no rule about pre-circulating fully completed drafts of papers, nor does the conference plan to publish the papers; however, many convenors are keen to pre-circulate papers in order to put together a special issue for a journal etc. To facilitate this and save on email traffic, if requested by convenors, authors can upload PDFs of their papers within the online system, which will then show as a downloadable file beneath their abstract on the public panel page on this site.

Timing of presentations

Each panel/workshop session slot will be 90 minutes long, accommodating a maximum of 4 presenters. Convenors should allot each presenter a maximum of 15 mins for panels of 4 papers but 20+5 mins for panels of 3 papers.

Communication between authors/convenors

Convenor/author email addresses are not shown on the panel pages for anti-spam reasons. However there is an in-built secure email messaging system. If you cannot work that, please email raimed@nomadit.co.uk to obtain relevant email addresses.

Any queries with the above please email raimed@nomadit.co.uk