Recording Policy

The Anthropology and Geography: Dialogues Past, Present and Future is operating an opt out policy for recording panels, so the default position will be that all panels will be recorded.

AV recordings of the panels/sessions and conference content WILL BE RECORDED BY DEFAULT by the conference organisers but others may not record content (using external software/hardware).

Exceptions

  • On request of a Panel Convenor e.g. to NOT record their panel sessions.
  • On request of an individual Paper Presenter to not have their paper included in the recording.

In such cases the Panel Convenor(s) or Paper Presenter must provide info@therai.org.uk with the following information ahead of the conference for their records:

  • Which panel/sessions they wish NOT to be recorded? (These will be marked in the panel explorer so attendees can see that this session is NOT being recorded.)
  • Which paper they wish not to be included in the published recording.

Individuals can also opt out at any time after the conference and the recording of their paper will be removed. Just contact info@therai.org.uk.

Recordings

  • Conference content is being recorded so delegates can see content they were unable to attend live. Content will initially only be available to conference delegates, but may be made available to a wider audience (not just delegates) in the future.
  • The recording will be posted within the panel explorer and conference website.
  • The following Creative Commons licence will be applied (licences stipulate what others are allowed to do with the recording once posted online)?
    • Attribution-NonCommercial-NoDerivatives 4.0 International licence: the recording can only be shared in its original form (i.e. others cannot not take sections of the recording and create and distribute an altered form of the work) and is used for non-commercial purposes only.
  • If a presenter opts-out will they still be filmed and edited out later.

The conference organisers will inform all delegates by email prior to the event that the content will be recorded, inviting anyone who wishes to opt-out from being recorded to contact them.

Each session/panel convenor/organiser is responsible for informing audience members (verbally and in the chat function of Shindig at the beginning of the session and periodically).

  • That the panel is being recorded.
  • That the recording will be embedded on the RAI website.
  • That the conference organiser is the accountable person.
  • That delegates can opt-out by contacting the accountable person and clearly explain that opting-out means that while they will be recorded if they ask a question they will be edited-out of the final version for dissemination.

The accountable person is responsible for post-production editing to ensure that any audience member or panelist/presenter who wished not to be included in the film be edited out before dissemination (e.g. posting online).