Location: London (Hybrid Working, 1 Day based at the central London office)
Contract: Part Time Permanent.
Hours: 2.5 days per week with flexible working pattern
Pay: £27,000 pa
The Royal Anthropological Institute is a flourishing and busy learned society. It was founded in its present form in 1871, became ‘Royal’ in 1907, and has gradually expanded in each decade until the present point, culminating in the award of a Charter in 2020. It has today approximately 1850 members and Fellows, and a busy and varied programme of events, publications, conferences, and related initiatives. Though in receipt of no government funding, it has flourished through a mixture of income sources including Fellowship, savings, donations, data-base income, learned journal publishing, film distribution and similar activities. It is now seeking to appoint a finance manager who will look after the range of book-keeping, reporting and accounting activities that are essential to its functioning. It is also expected that their advice will be helpful in discussion of existing and new initiatives that will lead to the Institute’s further expansion and success.
The Finance Manager will perform all aspects of a finance department from inputting data into Sage, bank reconciliations, and payroll, through to statutory accounts and budgeting. The role can be fully office based or hybrid and is for 2.5 days per week. The candidate needs to be within easy reach of London for face to face meetings, and it is anticipated that they will be office based for one day a week.
They will liaise with the Director in order to prepare the annual budget for Finance Committee and Council. They also monitor the institute’s bank accounts, administer and prepare the payroll, process invoices, maintain the ledgers, prepare and submit the accounts to the Charity Commission, liaise and prepare the institute’s accounts for its annual audit, and prepare the relevant summary section for the annual report. Summary duties therefore include to:
- Process payments and receipts, monitor all accounts regularly
- Enter financial transactions on Sage Accounts and reconcile bank statements.
- Issue Anthropological Index Online and some other invoices and send reminders re outstanding invoices.
- Keep staff salary information up-to-date, and prepare monthly payroll, work out and upload pension contributions
- Prepare annual accounts for main company and for three Trust Funds, and liaise with auditors. Submit all accounts to Charity Commission.
- Prepare annual budgets together with Director and Hon Treasurer
- Prepare Financial information as required for Council meetings.
- Prepare quarterly VAT returns and file online
- Liaise with estate agents regarding RAI properties and deal with any issues.
- Organise and attend Finance Committee meetings, prepare minutes and deal with any issues arising.
- Act as Grant Holder Manager for COST (EU grant) and process expense claims
- Organise and attend four annual meetings with investment fund managers and monitor investments
- Assist the Director in all financial and statutory matters, as required
- Grant applications/reporting: assist staff as required and monitor reporting schedules
To apply:
Please submit a cover letter and your CV to finance@therai.org.uk, using the subject line:
Finance Manager Application – [Your Name].